Whenever your business wants to engage the services of a marketing agency or consultant, the question of fee models will always arise. Your business will need to weigh your options and budget and determine if you’ll put the agency on a retainer or engage them for just a single project.
What’s A Marketing Retainer Arrangement?
A retainer is a predetermined amount paid regularly so that the marketing agency is continually doing something for your company. Marketing agencies offer a wide range of services. Gray Matter Marketing, for instance, does brand strategy, copywriting, marketing project execution, media planning and buying, public relations, crisis communication, and much more.
A retainer agreement should specify how many hours are included every month and the general types of deliverables that the client expects the agency to complete for them. A business that requires a bundle of services can opt for a retainer arrangement because it might be more affordable in the long run.
Pros of a Marketing Retainer Arrangement
As shown, a marketing retainer arrangement is a long-term engagement. It allows sufficient time for the experts from the marketing agency to learn and understand your brand. Most of the time, goals set in an agency relationship will be broad. These include growing sales, building brand awareness, or increasing brand engagement online.
A retainer arrangement allows enough time to build a strategy and execute surgically. For instance, when engaging an agency for SEO services, they might first decide to focus on on-page optimization. Once complete, the focus can shift to link building through guest posting. Finally, this can be complemented by putting out blog content on the website and social media.
Further, retainers allow the client to tap into the wealth of talent at an agency. The agency team members might realize that your company needs a certain service that is not necessarily in the retainer agreement. They are likely to offer consultation on this service, charging nothing for it. It is difficult to quantify the value of such informal engagement with marketing talent.
When working with an agency on a retainer basis, your brand name remains top of mind and everyone understands your objectives and way of doing business. Creatives within the agency are more proactive when developing ideas and concepts throughout the month. They are likely to come up with ideas that fit your brand even without you asking and you'll see consistency in your deliverables throughout your engagement.
Retainer agreements create a bit of predictability of costs for the client company. At the beginning of each financial year or each quarter, the company already knows how much they'll pay. Some retainer arrangements include a discretionary amount given to the agency for paid campaigns. Brands benefit significantly by having these cast in stone early enough.
What’s a Project Arrangement?
Project arrangements are perfect when a client only needs one thing from an agency (this can be anything from creating one video up to launching one new technology). The arrangement involves drawing up a list of deliverables and agreeing on a fee (this can be billed hourly or for the entire project where the hours are capped). Traditionally, when the scope or deliverables change, both parties will need to approve a change order.
One good thing about projects relationships is that they have a time-constraint. Projects are usually effective when looking to get something done within a short deadline, mostly less than three to six months.
When working with a new agency, clients sometimes prefer giving them a project and using that to evaluate whether to keep them on a retainer basis. Agencies know this and will many times pay more attention to all project deliverables. Projects are also good when a client is unsure whether a certain approach is a good fit for their brand. They can use a short-term project as a test-run. If it works, they can do further iterations of the strategy.
When dealing with projects, there is always a risk that one project might not be as successful as previous ones. Even when working with one agency, the project team’s composition and availability will change with each new project. These changes put consistency at a risk. Each time you work with a new team, they will need some time to understand the brand’s voice and intended goals, which is many times added to the overall cost.
Project agreements are suitable when the client is on a limited budget. They are also good when the client has an internal marketing team and only needs to outsource a few services occasionally on an ad-hoc basis.
Optimizing Your Marketing Engagements
Whether you pick a project or a retainer arrangement with your marketing agency, it’s crucial that you understand their pricing model. A breakdown of deliverables and their costs is better than receiving a single round figure in your invoice.
In addition, you should inquire on the size of the team that will handle your deliverables and the composition. A marketing endeavor should be a collaborative effort between the client and the agency. As such, there should be an open line of communication between the account manager and a representative from the client. Lastly, even in a retainer arrangement, the client should receive regular updates on the milestones hit along the way towards attaining strategic objectives.
Contact us for a free assessment to determine the best pricing model and strategy for your business.